Module 1:
How to Get Carriers
DISPATCHER PACKET
The Dispatcher Packet comprises three documents that are essential for your Dispatch company:
1. The Dispatcher Agreement;
2. The Limited Power of Attorney;
3. The Carrier Profile. Each document plays a distinct role within your Dispatch operations.
The Dispatcher Agreement represents the formal contract between YOU (the dispatcher) and the Carrier/Owner Operator/Truck Driver. This agreement enables you to secure loads on their behalf, typically for a specified percentage (ranging from 5% to 10%) of the total gross amount of the loads.
1. Dispatcher Agreement
Through the Limited Power of Attorney, carriers provide you with formal legal permission to represent them during onboarding processes, including broker setup and load booking, as confirmed by a notarized document.
The Carrier Profile sheet is completed by the Carrier/Owner Operator/Truck Driver to communicate their preferences and operational details. This sheet contains information such as weight capacity, cents per mile (CPM), short-haul, long-haul, and other relevant details that the carrier sends to you.
3. Carrier Profile Sheet
Carrier Onboarding Documents
The Carrier's MC AUTHORITY letter is issued by the FMCSA (Federal Motor Carrier's Safety Administration) in coordination with the DOT (Department of Transportation). This letter verifies that the carrier possesses a distinct DOT# and MC#. The predominant type of authority granted to owner-operators, carriers, or truck drivers is common carrier authority. Additional types of authority include Contract, Passenger, and Household Goods (HHG) authority.
Sample MC AUTHORITY
A Certificate of Insurance (COI) is a vital document in dispatching that confirms a carrier's insurance coverage for transporting freight, ensuring protection against potential damages or losses during transportation.
Sample Certificate of Insurance
The Carrier's W9 indicates the presence of a Federal ID# or EIN (Employee Identification Number) # along with their registered business name.
Sample W9
The Carrier's Notice of Assignment (NOA) is an optional document. It's a form provided by a carrier's factoring company to the broker or shipper. Its purpose is to authorize credit checks and assess the payer's timeliness in payments.
Sample Credit Application &
Sample Notice of Assignment (N.O.A.)
1. 53' DRY VAN
🔹 53 Foot Trailer
🔹 GVWR 80,000 pounds
🔹 Trailer weight 42 – 45,000 pounds
2. 53' REEFER
🔹53 Foot Trailer
🔹GVWR 80,000 pounds
🔹Trailer weight 44,000 pounds
3. 48'/53' FLATBED
🔹 48 or 53 Foot Trailer
🔹 GVWR 80,000 pounds
🔹 Trailer weight between 46 to 48,000 pounds
Â
"SPECIALTY" EQUIPMENT TYPES
POWER ONLY
Box Truck
FLATBED
REEFER
METHODS USED TO GET CARRIERS
1. TRUCK STOPS: To promote your dispatching services, consider creating flyers, business cards, or small goodie bags to distribute at local truck stops. Ensure you obtain permission from the management before posting on bulletin boards.
2. COLD CALLS: Cold calls involve reaching out to prospects you've never spoken to before. You can access carrier information through various platforms:
- The D.A.T. Directory feature on the D.A.T. Load Board
- Utilizing Google search
- Exploring the Search Directory feature on the 123 Load Board
- Checking out the Carrier section on the Trucking Planet Load Board (Note: Some data may be outdated)
- Browsing through The REGISTER fitness area on the S.A.F.E.R. website.
3. WORD OF MOUTH: Utilize your network of carriers, family, friends, or acquaintances to spread the word about your dispatching services.
4. TEXT SCRIPTS: If making phone calls isn't your preference, start by sending text scripts to carriers' phones to introduce your services.
Text Script
5. EMAIL CAMPAIGNS: They are considered the final strategy and the least successful method for getting carriers to agree to a dispatcher agreement
Email Script
6. SOCIAL MEDIA.: Utilize platforms like Facebook, Instagram, or Twitter to search for owner-operators or motor carriers in need of dispatchers.
​
​
7. LinkedIn: LinkedIn is a valuable tool for finding carriers and owner-operators. If you have the Sales Navigator feature on LinkedIn, you can conduct more detailed searches.
Finding New Carriers via the SAFER website
FMCSA REGISTER Slideshow
